Features
Everything your team needs for business email
Orbis Mail brings your mailboxes, signatures, templates, contacts and calendar into one secure workspace that works with the email provider you already use.
Webmail
A calmer inbox for the email you already have
Orbis Mail gives your existing business mailbox a fast, uncluttered web interface. No new address, no migration and no adverts: just your mail, your folders and the tools you use every day.
- Works with your current address and provider
- Star, mark read or unread, archive and move messages
- Deleted mail goes to your Trash folder first
Multiple mailboxes
Every business address, one login
Most small businesses juggle several addresses: info@, sales@, accounts@ and everyone's own mailbox. Orbis Mail brings them together so you can switch between them without signing in and out.
- Ready-made settings for popular UK hosts
- Connection test for incoming and outgoing mail
- Choose which mailbox each email is sent from
Email signatures
Signatures that look right, every time
Your email signature appears on every message you send. Orbis Mail lets each person keep a polished, branded signature and use it automatically, so nobody sends a reply with an old phone number again.
- HTML signatures with a plain-text fallback
- Multiple signatures per user, with a default
- Brand colours and company details built in
Email templates
Stop retyping the same replies
Booking confirmations, quotes, follow-ups and directions: most businesses send the same few emails dozens of times a week. Templates turn them into a couple of clicks.
- Personal or organisation-wide templates
- Placeholders for names, dates and details
- Categories to keep templates tidy
Contacts
Know who you are talking to, at a glance
Orbis Mail includes a proper address book, so customer and supplier details sit next to your email instead of in a spreadsheet or someone's phone.
- Names, emails, phones, company and notes
- Contact groups for customers and suppliers
- VIP flag for your most important contacts
Calendar
Your diary, right next to your inbox
Most emails lead to something happening: a call, a visit, an appointment. The Orbis Mail calendar keeps those plans beside the conversation that created them.
- Month, week and day views
- Colour-coded event categories
- Locations and notes on every event
Team management
Run email for the whole team from one place
Orbis Mail is built for organisations, not just individuals. Administrators can add people, set what they can do and see what has happened, without needing an IT department.
- Read-only, staff, manager and admin roles
- Add, suspend and remove users
- Organisation-wide settings and branding
Security
Security built in, not bolted on
Email holds a business's most sensitive conversations. Orbis Mail is designed so your mailbox credentials, messages and organisation data are protected at every step.
- AES-256-GCM encryption of mailbox passwords
- SSL/TLS with certificate validation
- Organisation-level data separation
Bring all your business email into one calm workspace
Keep your email provider, keep your address, and get a better way to work. Request access and we'll set you up.