Email signatures
Signatures that look right, every time
Your email signature appears on every message you send. Orbis Mail lets each person keep a polished, branded signature and use it automatically, so nobody sends a reply with an old phone number again.
Branded, not bodged
Build a signature with your name, role, phone number and company details in a clean layout that matches your brand colours. It is stored as proper HTML with a plain-text fallback, so it reads well in every email app.
A default for every user
Each user can keep more than one signature, for example a full one for new conversations and a short one for replies, and choose which one is used by default.
Consistent across the organisation
Administrators can set the company details everyone's signature should use, so a change of address or phone number is a single update rather than a round of emails asking people to edit their own.
Frequently asked questions
- Can I use my existing signature?
- Yes. Paste in the text or recreate it with the editor, then set it as your default.
- Will my signature look the same in Outlook and Gmail?
- Orbis Mail stores signatures as simple, widely supported HTML with a plain-text version, which gives the most consistent results across email apps.
- Can the business control what signatures say?
- Organisation settings hold the shared company details, so signatures stay consistent and up to date across the team.
Bring all your business email into one calm workspace
Keep your email provider, keep your address, and get a better way to work. Request access and we'll set you up.